Saturday, February 28, 2015

How Filipinos Can Authenticate Documents in Riyadh

The Philippine Embassy in Riyadh, like any other consular offices of the Philippines abroad, offers authentication of documents needed by Filipinos as part of their pledged of service to their countrymen.

The embassy carry out its authentication and notarial services for Filipinos in accordance of the  1963 Vienna Convention on Consular Relations.  Through their Consular officers, the Philippine Embassy in Riyadh may “authenticate an act, deed/document etc. executed or sourced with the Philippine legal jurisdiction by way of certifying said act”.

This may be as follows:

  • executed before a local notary public officer authorized to execute such functions
  • testified to by a public seal
  • rendered public by the authority of a competent magistrate
  • certified as being a copy of a public register
  • authenticated by the Department of Foreign Affairs

To be able to authenticate a certain document or documents, the following requirements should be submitted:

1. Application Form for notarial services (available at the Consular Section of the Embassy).

2. Copy of the original document for authentication.

3. Seal and signature of authenticating officer at the Saudi Ministry of Foreign Affairs.

4. Copy of passport.

Follow these steps to authenticate your document/s:

1. Submit the listed documents above to the Consular Section (Window 3) for processing.

2. Pay the required fee at the cashier.  Service fee is SR100 per document.

3. Claim the authenticated document from the same counter the following working day from 2pm to 5pm.  Bring the machine validated invoice given to you by the cashier.

4. Make sure that the documents are authenticated and it is the right document you've first submitted to avoid problems.

Take note that personal appearance is required to authenticate your documents.  Otherwise, even with authorization letter for an authorized representative, your documents will not be authenticated.